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Guide for Journal Editors Guide for Journal Editors

To get your journal started, contact the U.S.C. Law Library to request they create a organization for your journal affiliated with the law school’s subscription. Once your journal has its account set up, you can:


Add Journal Team Members

  • Log in and select Organizations Users in the upper-right menu.
  • Click Add Organization User, enter team member’s email, click Add User.
  • Enter their name, select your organization under Organizations, click Add.
  • Team members can add links and work within your organization

Create Perma Links

  • Log in and enter the URL of the site you want to preserve.
  • Select your organization in the affiliated with dropdown menu, click Create Perma Link. This brings you to that newly created Perma archive (example).

Link creation limits

  • Create up to 10 Perma Links/month in your Personal Links folder.
  • Create unlimited links affiliated with your USC-affiliated organization.

Cite Links
The Bluebook (20th ed.) Rule 18.2.1(d) encourages archiving Internet sources in order to prevent link rot, using both the Perma Link and original URL in the citation:

Charles P. Pierce, This Cannot Be the Way Occupy Ends, Esquire: Pol. Blog (Nov. 17, 2011), [].


Private Links

When a Perma Link defaults to private after creation, it’s commonly because the original site has a ‘no-archive’ tag in its code. You can still access the link in your Perma account, and it can be used for citation, but those outside of your organization will have to be given access by you if they wish to view it. For more on Private Records, see the User Guide. was developed by the Library Innovation Lab at Harvard Law School.

Over 200 libraries and institutions have used Perma to create over 350,000 links, ensuring their citations and research will never succumb to link-rot.

Guide Version USC Journals 2.0


Specific Policies for Journals and Students


  1. Organizational accounts for journals shall be kept year-over-year as long as the journal remains in publication.
  2. Management of the organization is left to the discretion of the journal editorial board.  However, since anyone affiliated with the organization has full privileges, boards may wish to consider limiting access to the board or the EIC and senior editors.
  3. It is permissible and probably preferable to have an account in the generic name of EIC or something similar.  However, if the journal chooses to affiliate personal account holders, the journal is responsible for pruning the list of its members upon their graduation.


Individual Students

  1. Individual students can obtain accounts affiliated with the library's institutional account, typically for law review notes or other research project purposes.  To obtain such an account the student needs to contact the registrars.  The registrars will create an organization for the student and then send a registration email to the student's school email account.
  2. At this time, the library does not support perpetual alumni accounts and may disassociate any graduated students from the library's institutional account at any time after graduation.  Students would then revert back to having personal accounts with a limitation on the number of links they can archive per month.  Students who wish to retain access to links archived may wish to make note of the Perma URL since all public links will remain public.
  3. Exceptions may be made to this policy on a case-by-case basis at the discretion of the registrars.


Suggestions and Best Practices for using Perma


Rather than placing all of your Permalinks in the main area, you should take advantage of the ability to organize your organization's work area.  Specifically, we suggest that journals make a folder for each issue of the publication, and authors make a folder for each article or presentation.  That way if you ever need to go back and review, you have a much more limited set through which to comb.


Batch Uploading

You can enter a list of several links at a time and Perma will generate a Permalink for each one.  If one of the links is bad (404 error), Perma will alert you.  However, each link should still be checked to make sure it works.


Authentication Walls

Perma cannot copy something kept on the other side of an authentication wall, even if you can see it on your screen at the time you make the link.  Perma's servers have to be able to get to the site and they do not have your permissions.  The best practice for content hidden behind authentication is for the authors to make screenshots which can then be uploaded to Perma and displayed with the Permalink.