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Perma.cc Guide & Policies: Guide for Faculty

Guide for Faculty

Perma.cc: Guide for Faculty

To get started, contact the U.S.C. Law Library and request they create a Perma.cc ‘Organization’ for you affiliated with the law school’s subscription. This allows you to do the following:

 

Add Team Members (staff and student assistants)

  • Log in and select Organizations Users in the upper-right menu.
  • Click Add Organization User, enter team member’s email, click Add User.
  • Enter their name, select your organization under Organizations, click Add.
  • Team members can add links and work within your organization
     

Create Perma Links

  • Log in and enter the URL of the site you want to preserve.
  • Select your organization in the affiliated with dropdown menu, click Create Perma Link. This brings you to that newly created Perma archive (example).
     

Link creation limits

  • Create up to 10 Perma Links/month in your Personal Links folder.
  • Create unlimited links affiliated with your USC affiliated organization.


Cite Links
The Bluebook (20th ed.) Rule 18.2.1(d) encourages archiving Internet sources in order to prevent link rot, using both the Perma Link and original URL in the citation:

Charles P. Pierce, This Cannot Be the Way Occupy Ends, Esquire: Pol. Blog (Nov. 17, 2011), http://www.esquire.com/blogs/politics/occupy-wall-street-violence-6575448 [http://perma.cc/48VC-ZS62].

 

Private Links

When a Perma Link defaults to private after creation, it’s commonly because the original site has a ‘no-archive’ tag in its code. You can still access the link in your Perma account, and it can be used for citation, but those outside of your organization will have to be given access by you if they wish to view it. For more on Private Records, see the Perma.cc User Guide.

 

 

 Perma.cc was developed by the Library Innovation Lab at Harvard Law School.

Over 200 libraries and institutions have used Perma to create over 350,000 links, ensuring their citations and research will never succumb to link-rot.

Guide Version USC Faculty 2.0

 

Faculty Specific Policies

Retiring Faculty

  1. Retiring and emeritus faculty can retain their accounts associated with the library's institutional account at their request.
  2. After five years of inactivity, the library's Perma registrars may delete the account of any retired or emeritus faculty member.
  3. At this time use by a retired faculty member who is working outside of the University of South Carolina or the legal field will be addressed on a case-by-case basis.

 

Faculty Changing Institutions

  1. The registrars will remove the institutional affiliation and organizations of faculty members who move to positions at another institution at any time after one year.  Faculty are advised to record the links they need from their institutionally affiliated accounts before that time.  Please feel free to contact the registrars with any questions or for assistance.
  2. Exceptions to this policy may be made on a case-by-case basis at the discretion of the registrars.

 

Faculty as Organizations

The most flexible way to organize the law school's Perma subscription is to have each faculty member and journal be its own Perma organization under our master subscription.  This allows us to move administrative personnel and RAs in and out of the organization depending on assignments and projects at any given time.  It also allows for better continuity with regard to retirement.  Members of the organization can add other members to their organizations so this will hopefully be largely self-governing.  

Suggestions and Best Practices for using Perma

Organization

Rather than placing all of your Permalinks in the main area, you should take advantage of the ability to organize your organization's work area.  Specifically, we suggest that journals make a folder for each issue of the publication, and authors make a folder for each article or presentation.  That way if you ever need to go back and review, you have a much more limited set through which to comb.

 

Batch Uploading

You can enter a list of several links at a time and Perma will generate a Permalink for each one.  If one of the links is bad (404 error), Perma will alert you.  However, each link should still be checked to make sure it works.

 

Authentication Walls

Perma cannot copy something kept on the other side of an authentication wall, even if you can see it on your screen at the time you make the link.  Perma's servers have to be able to get to the site and they do not have your permissions.  The best practice for content hidden behind authentication is for the authors to make screenshots which can then be uploaded to Perma and displayed with the Permalink.